PROPOSED ADMINISTRATIVE RUNBOOK • Version 1.0 • October 13, 2026
Gate 1: Establish the record
Identify the legal operator, district decision-maker, sponsor, project owner, instructional lead, privacy lead, safeguarding lead, accessibility lead, IT contact, and procurement contact. Record unresolved assignments as pending, not approved.
Gate 2: Review the proposal
Approve the exact lesson scope and equivalent alternative. Review contracts, costs, data flow, vendor terms, accessibility, platform eligibility, content boundaries, research separation, and family communications. Maintain a decision record with version, reviewer, date, evidence, and conditions.
Gate 3: Test with synthetic records
Rehearse account access and revocation, enrollment verification workflow, school-mode boundaries, routing, assessment protection, incident escalation, service outage, data export/deletion, and rollback. Do not claim controls passed without reproducible evidence.
Gate 4: Prepare people
Train teachers and enrollment staff. Give families the district-approved notice, accessible alternatives, actual service list, data practices, and contact information. Confirm guardian authority through the district's process, separate from any optional marketing or research choices.
Gate 5: Authorize or hold
A named district authority records the exact cohort, dates, budget, approved version, conditions, and withdrawal rights. Unresolved safeguarding, privacy, accessibility, or school-commerce failures block launch. A vendor build marked complete does not satisfy this authorization.
Gate 6: Operate and close
Review incidents and changes, reconcile access, evaluate the predetermined learning measures, report redacted findings, and make an explicit renewal or exit decision. Revoke access and complete approved export/deletion steps at exit.
DOCUMENT ADDENDUM 1.2 · October 14, 2026 · Public information and proposals
Add to the administrative release checklist
- Verify the legal operator, authorized signer and each project’s contribution schedule.
- Separate service fees, sponsorship and charitable gifts; verify any tax-status language.
- Approve the free-consultation scope, facilitator, capacity, privacy notice and booking route before opening it.
- Assign cadence owners and review dates; record evidence of actual delivery.
- Publish only reviewed, redacted summaries and propagate the exact approved version to each audience’s guide.
- Keep family consent, optional research, publicity and purchases separate. Confirm accessible alternatives and withdrawal.
Student guide · Family consultations · Administrator update · Research record · Current readiness